Why virtual mailbox is important for freelancers

Why virtual mailbox is important for freelancers

Virtual mailbox Or Your Personal PO Box

The number of people choosing the freelance lifestyle has steadily increased in the past few years. As compared to 7% in 2013, it was reported that 35% of people were freelancing in 2019. With an estimated 50.9 % of people becoming freelancers by 2027, projections suggest that this number will only continue to grow. So, there is an increased need for virtual mailbox for freelancers. Moreover, there are multiple benefits of mailbox rentals for small businesses. 

Freelancers have unique needs 

It is important to note that freelancers face some issues that traditional 9-5 workers do not as this segment of the workforce continues to grow. Freelancers must invest in many resources and tools without a conventional employer to handle the overhead of operating as a business. From where they will work to the mechanics of how they will get paid, freelancers must think of each detail.  

Moreover, freelancers may have to work extra hard to separate their personal and professional lives because they are their business. All these varied aspects of freelancer lifestyle, lead to additional expenses and paperwork.   

Like invoicing software or building a website with a Content Management System (CMS), several tools can make a freelancer’s life easier. However, freelancers’ lives are made easier by a virtual mailbox service though one can often overlook the product.  

What is a virtual mailbox? 

From any device, a virtual mailbox service will digitize your postal mail so that you can access it online, 24/7. You will go through an onboarding process to officially give the company the right to receive postal mail on your behalf when you sign up for a virtual mailbox. To access it like email, your virtual mailbox provider will begin receiving your postal mail and digitizing it for you.  

It will also come with a virtual address that you can share with clients or other people who may send you postal mail as your virtual mailbox subscription. The word virtual is used to clarify that a company or person does not actually reside at that address as virtual addresses are real physical addresses. They will need to use your virtual address for it to be digitized by your postal mail provider when people send you postal mail.  

How does a virtual mailbox work?  

This is how a virtual mailbox operates at a basic level. 

  • Sign up for a plan that fits you and your needs  

You will want to keep in mind things like whether you need to choose your virtual address, how many people need access to your postal mail, and more while signing up for a virtual mailbox plan. To suit different needs for individuals, freelancers, or small businesses there are three different virtual mailbox plans.  

  • Your postal mail is routed to a secure facility where it is processed and digitized  

With the help of Health Insurance Portability and Accountability Act (HIPAA) certified technicians, your postal mail is logged, organized, and stored.  

  • The virtual address service scans your postal mail and uploads it back to a cloud-based service 

It gives you the freedom to access it whenever you want and from wherever. You can easily view it in your account as your postal mail to secure cloud as a high-resolution PDF document.  

While addressing your postal needs a virtual mailbox service should provide you with efficiency, flexibility, and, most importantly, security.  

Why should freelancers consider a virtual mailbox?  

Virtual mailboxes are popular with Digital Nomads, Businesses, Location-independent people, and Ex-pats. From a virtual mailbox or virtual address there are a few reasons why freelancers can benefit. Many of these stems from the need to operate as a legitimate business and the aspects of the freelancer lifestyle.  

Here are some reasons freelancers should consider investing in a virtual mailbox: 

  • Separate your personal and professional address 

Keeping your residential address private is critical for privacy and security for independent business owners and freelancers hence anyone can benefit from having a virtual mailbox. To share with clients or to register as an LLC you still likely need an address. Many small business owners, startups, or freelancers use their personal address as their business address. To publicize your residential address when you otherwise wouldn’t, however, this approach can easily entangle your private and confidential affairs. You can register your business or share an address with clients without broadcasting your private information with a virtual address.  

  • Get paid faster with Check Deposit 

Many companies still use checks to pay invoices while some find it hard to believe. Including checks, you will work with clients who use various payment methods as a freelancer. You can sign up for an automated Check Deposit and get paid faster with a Mail account.   

  •  Make document retention easy with integrations 

To integrate your postal mail with apps you know and love, such as Dropbox and Google Drive – all from your favorite device, with the touch of a button as earth class mail makes it very easy. Keeping a digital record of all necessary documents is easy with a virtual mailbox.  

  •  Save your time and manage postal mail like your email 

You have full control of your postal mail with a virtual mailbox. Connect your postal mail as you have the option to share, and shred.  

  •  Flexibility 

Freelancers are not specifically tied to locations or offices. Whether you’re on the go or traveling for pleasure or work – a virtual mailbox gives you convenient access wherever and whenever you are. To handle packages as well as your postal mail, a virtual mailbox should have the ability ideally. Until you’re ready to receive them at your private address – submit a request when you decide, you can store your incoming packages. Your packages will be sent directly to your residential address.  


Freelancers have their work cut out for them. There’s a lot to do between operating as a business of their own and keeping clients happy. A virtual mailbox is most unique as many freelancers can ease some of this burden. It can also enhance their efficiency with features like automated check deposit and document storage integrations, though a virtual mailbox makes it easier for freelancers to separate their personal and professional lives. You can easily find many cheap mailboxes in your vicinity in UK. 

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